Registration
What it costs, and the rule that decides whether your paper is published.
The rate card is published below, in USD. This page also sets out what a registration covers and the requirement that decides whether your paper reaches IEEE Xplore — at least one author registered, by 5 April 2027.
Author registration closes 5 April 2027 · 23:59 AoE
Author registration has closed. Contact the organisers.
A paper without a completed author registration by this moment is withdrawn from the programme.
Fees
What it costs.
The rate card as the organising committee issued it. Amounts are in USD, charged through EDAS, and a registration is what makes an accepted paper publishable.
Rates are published
The rates above are the whole published schedule. There is no early-bird band and no separate student rate. Anything not listed has not been set — ask before you budget for it. Amounts are in USD and are charged through EDAS. The author registration deadline is 5 April 2027.
Author registration
Required for every accepted paper. At least one author must hold a full author registration for the paper to be presented, published and submitted to IEEE Xplore.
| Category | Amount | Who it is for |
|---|---|---|
| Author | USD 200 | The standard rate for a presenting author. |
| IEEE member, or Aqaba University of Technology | USD 150 | A valid IEEE membership number, or a current affiliation with Aqaba University of Technology, checked at registration. |
| Online author participation | USD 100 | For an author presenting remotely through the stream rather than in Aqaba. The paper is published on the same terms. |
Attendee registration
For delegates who are not presenting a paper. An attendee registration cannot be used to satisfy the author registration requirement.
| Category | Amount | Who it is for |
|---|---|---|
| Attendee | USD 100 | The standard delegate rate. |
| IEEE member, or Aqaba University of Technology | USD 70 | A valid IEEE membership number, or a current affiliation with Aqaba University of Technology. |
Add-ons and single items
| Item | Amount | What it covers |
|---|---|---|
| Second paper | Half the author rate | One author registration covers one paper. A second accepted paper by the same author is charged at half of whichever author rate applies. Two papers per author is the maximum. |
| Extra page | USD 20 per page | Six pages are included. Up to two further pages may be bought at this rate, to a hard maximum of eight. Payable with the camera-ready submission. |
Group registration
A reduced rate for delegations registering together from one institution is intended. The minimum number of delegates and the size of the reduction have not been set.
If you expect to bring four or more people from one department, write to info@ieeesea.net with the number of delegates and we will confirm the arrangement once the rates are approved.
Currency
Rates are set and charged in US dollars. The Jordanian dinar has been pegged to the dollar since 1995 at 0.709 JOD to 1 USD, so a dinar budget converts predictably.
Card payments are settled by EDAS in the currency it charges in, so the amount that reaches your statement depends on your card issuer's conversion.
Registration is not open yet
The rates are final. The EDAS registration link opens with the acceptance notifications, and one author of each accepted paper registers through it.
Expected: Before 5 April 2027
What you get
What a full registration is intended to cover.
Provisional. The list below is what the organisers intend to include and is subject to the programme and the catering contract being fixed. It is confirmed when the rates are published.
Included — provisional
- Admission to all technical sessions, keynotes and the poster session across the three days
- The conference booklet and access to the proceedings for papers in the programme
- Lunch on each conference day, plus morning and afternoon breaks
- The welcome reception on the opening evening
- One place at the conference dinner
- A certificate of attendance, and of presentation for presenting authors
Not included
- Travel to Jordan and accommodation in Aqaba
- Visa fees, where they apply — see the travel page for the Aqaba exemption
- Excursions to Wadi Rum, Petra or the dive sites
- IEEE membership itself, which is bought from IEEE and not through this conference
Delegates who arrive and leave through Aqaba are normally exempt from the visa fee. The conditions are on the travel page.
Remote participants
Every session is streamed and authors who cannot travel may present remotely. Whether a virtual registration is priced separately from an in-person one has not been decided.
Authors
One full author registration, per paper, by 5 April 2027.
These four rules are IEEE publication requirements rather than local policy. They are applied as written, and the consequence of missing them is the paper not appearing in IEEE Xplore.
- One full author registration per paper
- At least one author of each accepted paper must complete a full author registration — not a student attendee, one-day or workshop-only registration — by the author registration deadline. One full registration covers one paper. A second accepted paper by the same author requires the additional-paper fee.
- Unregistered papers are withdrawn
- A paper without a completed author registration by the deadline is removed from the programme and is not submitted to IEEE Xplore. This is an IEEE publication requirement, not a local rule, and it is applied without exception.
- Papers must be presented
- An accepted paper that appears in the final programme but is not presented by an author or an approved proxy is not published in IEEE Xplore. Presentation may be in person in Aqaba or remotely through the stream. Registration fees are not refunded for a no-show.
- The registration must match the paper
- The registering author is linked to the paper record in EDAS. Register from the account that holds the paper, or the link will not be made and the paper will be flagged as unregistered.
Student authors
A student rate exists, but a student registration does not by itself satisfy the author registration requirement at most IEEE conferences. Whether SEA 2027 accepts a student author registration for publication will be stated explicitly when the rates are published. Until then, plan for the full author rate.
Deadlines
The dates registration turns on.
All deadlines are 23:59 Anywhere on Earth (UTC−12). Extensions, if any, are announced on this page and by email to registered authors.
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Next up
5 April 2027
Author registration deadline
At least one author of every accepted paper must complete a full author registration by this date for the paper to be published.
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Next up
5 April 2027
Attendee registration deadline
Standard-rate registration for delegates who are not presenting a paper.
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Next up
5–7 May 2027
Conference
Three days in Aqaba, on the Red Sea. Hybrid — every session is streamed.
Refunds
Cancellation, in draft.
Draft policy — not yet in force
The schedule below is the draft the organising committee is working from. It is indicative and is not the policy until it is published with the rates. Nothing on this page creates an entitlement to a refund.
Author registrations
Author registrations are treated as a publication charge. Once the paper has been accepted into the programme and submitted to IEEE Xplore, the registration is not refundable, whatever the reason for withdrawal.
If the paper is withdrawn before the camera-ready deadline, the organisers intend to refund the fee less an administrative charge.
A visa refusal, evidenced with the refusal letter, is intended to be handled as a transfer to remote presentation rather than a refund. The paper is still published.
All other registrations
Indicative schedule, counted from the first day of the conference, 5–7 May 2027.
| Cancellation received | Intended outcome |
|---|---|
| More than 60 days before the conference | Full refund less an administrative charge |
| 30 to 60 days before the conference | Partial refund — proportion to be confirmed |
| Fewer than 30 days before, and no-shows | No refund |
Transferring a registration to a colleague is intended to be permitted at any time before the conference, at no charge, for attendee registrations only. An author registration cannot be transferred to a different paper.
Cancellations must be made in writing to info@ieeesea.net. The date the email arrives is the date used. Refunds, where due, are returned by the route the payment was made on.
Visas
Invitation letters come after registration.
The organisers issue a letter confirming that you are registered and that your paper, if you have one, is in the programme. It is addressed to the embassy or consulate you name.
- Complete and pay for your registration first. Letters are issued only against a completed registration.
- Send the request to the registration address with your full name exactly as it appears in your passport, passport number, nationality, date of birth, institution, and your paper number if you are an author.
- Allow several weeks. Requests made close to the conference may not be answerable in time.
A letter is not a visa
An invitation letter is a supporting document. It is not a visa, it does not guarantee one, and the organisers have no standing in a visa decision. Check the requirements for your nationality early — some require prior approval and the lead time is measured in weeks.
Still deciding?
The paper deadline comes first. Read the call, check your track, and register once your paper is accepted — or as an attendee at any point before the standard band closes.