Contact

Contact the organisers

One address handles everything at the moment. Committee-specific addresses are published with the full committee list; until then the table below is how a message gets to the right person quickly.

Email

info@ieeesea.net

The primary route for every enquiry. Email leaves you with a record of what you sent and when, which matters for anything with a deadline attached.

Telephone

+962 7 9500 1611

Jordan is on Arabia Standard Time (UTC+3). The working week runs Sunday to Thursday — Friday and Saturday are the weekend, and Friday is the quietest day of the week for offices.

Routing

Which enquiry goes where.

Every route below currently resolves to info@ieeesea.net. Start your subject line with the string in the middle column and the message is sorted on arrival rather than read in order.

Enquiry types, the subject line to use, and what to include
Enquiry Subject line Include
Paper submission, EDAS accounts, review status Submission — <paper ID> Your EDAS paper ID and track. Do not attach the paper.
Camera-ready, IEEE PDF eXpress, copyright forms Camera-ready — <paper ID> Paper ID, and the exact error text if a check failed.
Registration and payment Registration — <surname> Registration reference, category, and paper ID if you are registering as an author.
Visa invitation letters Invitation letter — <surname> See the section below before writing.
Sponsorship, exhibition and industry sessions Sponsorship — <organisation> Organisation, what you want to do, and who to speak to.
Press and media Press — <outlet> Outlet, what you need, and your deadline.
Accessibility, dietary and access requirements Access — <surname> What you need on site or in the stream. Earlier is better; some things cannot be arranged in the last fortnight.
Anything else General enquiry A specific question. It reaches the organising committee chair.

Committee-specific addresses

Separate addresses for the technical programme, publications, registration and sponsorship are published alongside the full committee list.

Committees

Travel documents

Visa invitation letters.

An invitation letter is not a visa

It is a signed statement from the conference confirming who you are, that you are registered, and the dates you are expected. It carries no weight in the decision itself. Only a Jordanian embassy, consulate or border post can issue or refuse a visa, and the organisers cannot intervene in that process or appeal a refusal.

The order of operations

  1. Authors: wait for the acceptance decision, due 1 March 2027, then complete your author registration and pay.
  2. Attendees: complete and pay your registration first.
  3. Request the letter by email, using the subject line in the table above. Letters are issued to registered participants only — this is normal practice and it is what makes the letter worth anything to a consular officer.
  4. Apply as early as your embassy allows. Nationals of several countries need prior approval rather than a visa on arrival, and that is measured in weeks, not days. If your case is one of those, say so in your first email.

What to put in the request

  • Your full name exactly as it appears in your passport.
  • Your affiliation and its postal address.
  • Your paper ID and title, if you are presenting.
  • Your registration reference and category.
  • Intended arrival and departure dates.
  • The embassy or consulate you will apply at, and any wording it specifically requires.

Do not send passport scans unprompted

Some embassies want the passport number printed on the letter. If yours does, say so and the organisers will tell you how to send it. Never attach a passport scan, a bank statement or a payment card image to a first email.

Before you write

Entry rules for Jordan, the Aqaba Special Economic Zone arrangement, airports and the route in from Amman are all set out on the travel page. Most of the questions the organisers receive are answered there.

Travel and visas

Deadlines that bind

Author registration closes 5 April 2027. A letter requested after that date leaves very little time for any embassy, and the conference cannot shorten a consular queue.

Registration

Location

Finding the venue.

No map is embedded here. Third-party map frames load trackers and slow the page down, so the link below opens OpenStreetMap in a new tab instead.

Institution
Aqaba University of Technology · AUT
Address
Aqaba University of Technology, Aqaba, Jordan
Coordinates
29.5321, 35.0063 — Aqaba. The campus is south of the city; the precise pin, entrance and room allocations are confirmed on the venue page.
Nearest airport
King Hussein International Airport (AQJ), Aqaba. Queen Alia International (AMM) in Amman is the usual long-haul gateway — see travel.
Map
OpenStreetMap
Email info@ieeesea.net